UBC Scholarly Publication Fund

Program Link: https://scholcomm.ubc.ca/ubc-scholarly-publication-subvention-fund/

Sponsor: Office of the VP Research & Innovation

Value: Up to $5,000 for direct subvention support. Up to $2,000 for other publication charges. Individuals and co-authors are limited to $7,000 in funding within a two-year period.


The UBC Scholarly Publication Fund assists UBC Vancouver and UBC Okanagan faculty members with the costs of scholarly publication.

Subventions are partial subsidies toward the cost of publishing scholarly works, and are commonly requested by publishers and academic presses. Support for other publication costs can enhance the work through use of images, copyrighted materials, or special production elements. Researchers often report difficulty securing appropriate funding sources for such costs, particularly early career faculty in the humanities and social sciences.

This new fund is intended to address such needs and support publications directly aligned with SSHRC’s General Guidelines for Eligibility of Subject Matter for SSHRC and Eligibility of Applications Related to Health.

This fund is a 3-year pilot program administered by the UBC Library with funding support from the Vice-President, Research & Innovation and the Provost and Vice-President Academic, UBC Vancouver through the Academic Excellence Funds.  Approximately $75,000 is available annually.

NB: this fund does not support payment of open access charges or article processing charges. A separate Open Access Fund is available to support UBC SSHRC-aligned research.


  • Peer-reviewed publications (books, book chapters, edited volumes, and articles) directly aligned with the above SSHRC subject guidelines are eligible for funding.
  • The author or at least one co-author must be tenured/tenure-track faculty members in the Research Stream or Educational Leadership Stream or librarians and archivists with confirmed/confirmation-track appointments.
  • Early career and pre-tenure faculty members have priority.
  • Funds will be awarded only when no other funding is available to the author for this purpose.
  • Subventions will not normally be awarded to a book which has received, or for which the publisher intends to apply for an Awards to Scholarly Publication Program grant.
  • Individuals and co-authors are limited to $7,000 in funding within a two-year period.

Applicants can request funding for one or both of the following costs involved in publishing a work:  1) subventions and 2) other publication costs. Where both types of costs are requested, a separate application for each is required.

  • Priority will be given to scholarly works where subventions are required for publication, that is, where the publisher’s contract explicitly requests or requires an author subvention in order for the book to be published.  Up to $5,000 is available for direct subvention support.
  • Funding may also be requested for other publication costs to cover the costs of adding material or engaging services that would not otherwise be available. This could include professional indexing, copyright clearance/permissions, preparation of camera-ready text or graphics, obtaining translations or illustrations, or preparation and reproduction of materials such as maps that would enhance the publication. Up to $2,000 is available for other publication charges.

Exclusions. This fund is intended to support direct costs of publishing scholarly works.  It does not support:

  • travel, marketing or advertising, equipment, supplies, purchase of copies
  • commercially-oriented works, textbooks, or trade publications
  • faculty members’ or assistants’ time writing or conducting research
  • article processing charges (APCs) or cost of publishing in open access books and journals.

Groups not eligible to apply include term, visiting, honorary and emeritus faculty; post-doctoral fellows, research associates and lecturers; staff members; and students.

In the case of UBC co-authorship, normally the primary author should seek funds for publication.  However, should there be reasons for a co-author to apply, the adjudication committee will consider an application, with a rationale given in the section of the application describing the importance of the work to research and career development.

Deadline: Applications are adjudicated three times yearly.  Application deadlines are 4:00pm (Pacific Time) October 15, February 15, and June 15.